Title:  Legal Associate

The Legal Associate is responsible for:

Administrative and Secretarial Support 

• Manage incoming calls and visitors. 
• Handle documents by encoding, scanning, printing, and filing. 
• Schedule meetings and coordinate logistics, including travel arrangements and expense reporting. 
• Coordinate the notarization and transmittal of documents. 
• Process payments for external counsels and regulators. 
• Prepare reports and memos as needed. 

Vendor Coordination 

• Liaise with vendors to secure documentary requirements. 
• Ensure bills are settled on time. 
• Manage services related to notarial and corporate secretarial needs. 

Knowledge and Records Management 

• Maintain organized physical and digital filing systems. 
• Ensure legal files are kept confidential and accessible. 
• Support the documentation needs of the legal team. 

Legal Operations and Support 

• Assist in the preparation, review, and routing of legal documents and reports. 
• Conduct legal research and monitor regulatory updates. 
• Draft routine legal forms. 
• Manage internal and external correspondence. 

Corporate Compliance Assistance 

• Support logistics and documentation for board meetings. 
• Assist in statutory filings. 
• Monitor compliance requirements. 
• Coordinate with directors and relevant stakeholders. 

General Legal Operations Support 

• Track documents and monitor deadlines. 
• Ensure adherence to internal legal procedures. 
• Assist in the preparation and review of standard forms. 
• Coordinate with external service providers for routine legal support. 

Office Management

• Handle requests for office supplies. 
• Provide general administrative support to the Philippine Region General Counsel. 

Job Qualifications: 

• Graduate of any four-year course

• At least 1 year of experience in a law firm or corporate legal department (preferred but not required)

• Must have good verbal and written communication skills

• Must be detail-oriented, responsible, and professional

• Must be open to learning and able to follow instructions with supervision

• Willing to work on a hybrid setup based in Ortigas, Pasig