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Title:  Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist - Business Support takes charge in the vendor master data management, VIM maintenance and handling of demand planning for Main Office & Commy Head Office procurement requirements.

Vendor Master Data Management

  • Cash Journal code
  • Ensure all requests for additions to the vendor master are valid and accurate.
  • Ensure and ascertain all records, information and report generated related to Vendor Master are complete and accurate.

VIM Administration/Data Management

  • Role & work items Maintenance
    • Set-up of AP Roles for Accountants, Specialist & Team Leaders in VIM
    • Table Maintenance for Suppliers
    • Access Role     
  • Reports generation

Demand Planning

  • Collaborates with main office departments and commissary head offices their annual requirements for standard non-stock items
  • Reviews and validates data provided by Main office departments and commissary head offices
  • Consolidates Main Office and Commissary Head Office annual procurement requirements for contract creation by Purchasing
  • Creates and provides the consolidated 12-month rolling forecast to purchasing for contract creation.

Exceptions Handling and Issue Resolution

  • Perform evaluation & investigation and ensure resolution of exceptions & issues
    • Resolve issues if within defined area of     responsibility and   authority                                     
    • Escalate to concerned Units, as necessary
    • Monitor and see through resolution

Account Management

  • Exceptions are properly handled / escalated / resolved
  • Escalation of Adjustment to Immediate Superior
  • Validates TQ Report prepared by COM prior submission to Purchasing

Reporting compliance – internal and external requirements

  • Attend to audit requirements from internal and external auditors and government agencies (BIR compliance)

JOB QUALIFICATIONS

Educational background:  MUST be a graduate of Bachelor of Science in Accountancy.

Work experience: Accounts Payable Operations in a Shared Services environment – at least 3 years

Technical competencies:

  • Basics of Accounting Principles
  • Preferably with exposure in an integrated computer system ( SAP - AP module and FI, etc).
  • Proficient in computer operation (MS Windows).

 

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